DLF Forum 2018

Information for Attendees

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Code of Conduct

DLF is committed to creating and supporting inclusive, diverse, and equitable communities of practice. Please review our DLF Code of Conduct prior to joining us at the Forum. On site, DLF staff will be identifiable by their name badges and white lanyards.

Name Badges and Pronouns

We encourage you to select your pronouns to appear on your conference badge when you register and create your user account on our conference management system. This is an entirely optional field, and we welcome everyone to make a selection if you would like!

For First-time Attendees

We want our first-time attendees to feel comfortable! When you register, consider signing up for the DLF mentorship program. The DLF Local/Social Planning Committee has planned a Newcomers’ Coffee Break on Monday, 10:30 AM. Join us! 

A few other tips:

  • Most sessions at the Forum are open to anyone—working group meetings (aka DLF Working Sessions) included! Please feel free to join these whether you’re interested in joining group activities or just learning more about them.
  • There’s no strict dress code at the Forum, but attendees tend to gravitate towards business casual attire. See photos from last year for a better idea! Additionally, meeting rooms can be chilly, so consider keeping a sweater or jacket on hand just in case.
  • Conference hashtags are a great way to keep up with what’s happening across events! We use #LearnatDLF, #DLFforum, and #digipres18, and every session has its own hashtag, which can be found before the title on the event schedule. Have a question for attendees or a problem that needs staff attention? Use #DLFvillage (because it takes one).
  • We are completely aware of how hard conferencing can be, and want you to have a good experience. Know it’s ok to leave a session if it’s not what you were expecting, or to miss one entirely because you’re otherwise occupied or just need a break. There will be a designated Quiet Room onsite for anyone who wants to recharge or get some work done.
  • Every session has a shared notes doc if you want to catch up on something you missed (or contribute for others), and presenters will be encouraged to upload slides to DLF’s OSF repository.

 

For Parents/Guardians

Childcare

We are committed to offering quality, subsidized childcare services for our attendees. We are pleased to announce that we will work with Flexable to provide on-site childcare during the DLF Forum (October 15-17). You will need to register and express interest by August 31 to book on-site childcare services. 

Update, September 26: We have contacted all guardians interested in the childcare service. If you have indicated interest, but have not yet received any messages, please contact us directly at forum@diglib.org.

We thank our donors who so generously supported the DLF Child Care Fund on #GivingTuesday. Please take a moment to give, and even if that is not possible for you, we hope you will help us amplify and share the message.

Breastfeeding and Nursing Room

We will provide a nursing room on-site for those who prefer a quiet, private place to breastfeed their baby or pump. However, please feed your baby whenever and wherever you like. We strive to be a friendly environment for parents and babies.

Floor Plans

We will be providing a more detailed floor plan with information on spaces such as the quiet room, all-gender restroom, and the nursing room in the coming months. You can review in advance all floor plans at the M Resort as well as the conference center floor plan (PDF).

All-Gender Restrooms

The restroom closest to the Milan Ballroom is designated as the all-gender restroom.

Quiet Room: Modena 3

Modena 3 is the designated quiet room. The quiet room is intended to provide a quiet, calm space where conference attendees can spend time away from noise, lights, and other stimuli of conference spaces. The quiet room is not available for conversations or meetings.

Smoking and Smoke-Free Areas

Smoking is not permitted in the meeting and convention spaces or in restaurants, lounges where food is served, hotel lobbies, elevators, guest room hallways, retail stores, and other indoor public spaces. The casino floor and certain lounges where food is not served are exempt.

Photography

When you register, you will have the option to tell us whether or not you would like to be photographed. We ask our attendees to not photograph, video, or audio record anyone without their express permission. Attendees will have differentiated badge lanyards showing their preference for photography.

Black: Photographs are okay
Yellow: Please don’t take my photograph

Accessibility

Accessible Presentations

We ask that all presenters review our Creating Accessible Presentations webinar and submit their presentations in our conference repository. We recommend that presenters submit their presentations before or during the conference for attendees to access them. We’ll share a link to the OSF repository in the coming months!

Listening Systems

The venue has a listening system built into the Milan ballroom (where the opening and closing plenaries will take place) with headphones and battery packs for each receiver, which is patched into the audio system. Unfortunately, the breakout rooms are not equipped with the same systems, and there are no induction loops built into the meeting spaces.

Microphones

Microphones will be used for all speakers during the opening and closing plenary sessions as well as the breakout sessions. Attendees with questions will be requested to use a microphone so that their question is more easily heard at the keynote, and microphones may be passed around in breakout sessions. During the opening and closing plenary sessions, we will give attendees the option to submit questions anonymously online on our shared note-taking document. We will post the link for the shared note-taking document here as well as mention these details during Q&A.

Livestreaming and Recording

We will livestream the DLF Forum and NDSA’s Digital Preservation 2018 keynote presentations and provide a recording of the closing plenaries for both events. Please check our site for more information as it gets closer to October!

Mobility

The venue is fully wheelchair-accessible. When you register, please let us know if there are any mobility assistance needs you may have during the Forum, and we’ll be in contact to help address them as well as we can. If you have any questions, please email us at forum@diglib.org.

Hotel Accommodations

If you require an ADA compliant or accessible hotel room and plan to stay the M Resort, please let the hotel know directly during your room reservation process.

Fragrance at the Forum

Hypoallergenic hotel rooms, which are cleaned with fragrance-free products and include special bedding packages, are available upon advance request from the M Resort. Please note that smoking is permitted in the M’s casino and in specially-designated smoking rooms. The M therefore utilizes lightly-scented air in common areas, including lobbies, restaurants, and on its separate conference level.

For the comfort and safety of those with chemical sensitivities, the DLF Forum is otherwise a fragrance-free event. Please refrain from wearing products such as perfumes/colognes, scented lotions, and clothing with strong detergent scents while attending. Thank you for your consideration for all members of our community!

More information on being fragrance-free can be found here: http://scentfreespaces.com/ and http://thinkbeforeyoustink.com/

Service Animals

Service animals are always permitted at the venue. Please indicate on your registration form if you anticipate bringing a service animal to the conference and we will follow up with more information.

Transportation

As with most metropolitan areas, there are a variety of ways to travel to the places you might like to go in the Las Vegas area. Please keep in mind when you are planning your travels that the Forum’s location, the M Resort, is not located in Las Vegas proper, but rather in Henderson, NV, just south of the city.

Visit Las Vegas has a variety of information about getting around the city: by ride-sharing, monorail, taxis, and The Deuce (the local public bus).

In addition, Las Vegas McCarran Airport and Regional Transportation Commission of Southern Nevada (RTC) both offer a variety of options for ground transportation both to and from the airport.

Wheelchair Jimmy offers accessible transportation options with comments and ratings of how accessible each option is. This page includes information about accessible transport to and from Las Vegas McCarran Airport, within the downtown area, and to other local landmarks. RTC also offers their own information about accessible public transportation.

The M Resort offers shuttle service to/from the Las Vegas McCarran Airport as well as to/from the Strip for hotel guests. DLF will be likely be providing some shuttle services for Forum attendees. Please check back on this page for more information as the event nears!

In addition to these options, our Local Committee has recommended using Carpool. No sign-up is required!

  • Click the “+ Create a Carpool” button in the upper right corner
  • Select the FREE option (Small Trips) Enter the Trip Name and your email address (so those interested can contact you)
  • Click the blue “add” car icon to add a car (this can be your own car, a Lyft or an Uber)
  • Click the green “join” car icon to join an existing ride You can also join a waitlist if there aren’t enough spots available 

Carpool is a nice option to attend some or several of our Social / Wellness events!

Room-share/Ride-share

If you’re looking to save on lodging/transportation costs for the Forum, check out our spreadsheet to match up with other attendees.

Dining

Local Dining Options

The Local Committee has provided restaurant recommendations. Check out our Local Guide to Las Vegas!

Dietary Requirements

We aim to meet all dietary requirements. The conference will provide buffet lunches and breakfasts as well as hors d’oeuvres at the Monday reception. Dishes will be clearly labeled. Please let us know your dietary requirements when you register, and contact us at forum@diglib.org for more detailed information.

Reception

With registration to the DLF Forum, we will provide one complimentary beverage ticket (included in your welcome packet) to be redeemed at the Monday night opening reception. We will offer creative non-alcoholic mocktails, soft drinks, and alcoholic beverages.

Emergencies

Should an emergency or otherwise unexpected serious disruption occur, please phone emergency services at 911 immediately.

DLF staff (who will be clearly designated for the duration of the Forum with name badges and white lanyards) will be onsite to assist by contacting hotel/venue security or local law enforcement, providing escorts, or otherwise helping address the situation in the swiftest, most calm and organized way possible. You can also reach DLF staff at our 24-hour emergency/Code of Conduct number at (732) 737-7328. (That’s 732-RESPECT.)

The closest hospital to the M Resort is Dignity Health – St. Rose Dominican Siena Campus. This is a full-service hospital with an emergency department and a large variety of health services.

Should you require Urgent Care, walk-in clinics are available at CareNow Urgent Care at Southern Highlands and Cactus and Southwest Medical Siena Heights Healthcare Center, both about a 10-minute drive from the M Resort.

Other Resources

DLF’s 24-hour emergency/Code of Conduct number at (732) 737-7328. (That’s 732-RESPECT.) 

Is something missing?

Please let us know if we have not included something you need, something that would improve your experience, or something that would make your attendance possible. 

With Thanks and Acknowledgement

In our efforts to make the 2018 DLF Forum welcoming and accessible, we’re inspired by our community and the initiatives of other conference communities. We are deeply grateful to those who have contributed to our DLF Forum Childcare Fund and we are honored to have spoken to so many conference organizers in sharing advice and information about subsidizing conference childcare. 

We thank the members of our inclusivity committee for their invalauable input on this FAQ page as well as the many conference organizers who have shared their practices online and served as models for us.